Important information for planning a school visit to Stratford Butterfly Farm whilst COVID-19 Regulation & Social Distancing Measures are in place

Our policy is under constant review and will be adapted and implimented as and when required.

Best procedure, policy and measures have been put in place to make Stratford Butterfly Farm a COVID-19 Secure Environment. This ensures that staff and visiting schools are protected and safe as well as being able to enjoy time spent at the Butterfly Farm on an educational school trip.

• From 21 June the Butterfly Farm will still be operating at reduced capacity. To enable schools to visit safely, the visiting public will not be able to book at the same time as a school visit.
•  A one way system has been put in place throughout the butterfly farm including entrance and exit.
• Enhanced cleaning procedure is in place throughout the butterfly farm in both public and staff areas.
• Visiting schools are responsible for their own social distancing requirements.
• Hand sanitiser is at key points throughout the butterfly farm in both public and staff areas.
• Whilst government restrictions are in place visiting schools are requested that if member of their school group are feeling unwell, they do not attend the trip. The Butterfly Farm will only invoice for those that attend on the day.
• If any member of the visiting school group has any of the three symptoms of corona virus leading up to or on the day of the visit, the school must inform Stratford Butterfly Farm immediately. The visit will be rebooked to a future date within the school academic year.
• Any member of staff displaying any COVID-19 symptoms must inform their line manager immediatley, self-isolate and book a PCR test and follow the instuctions of NHS Test and Trace. They must also inform their line manager if they have had any close contact with any of their co-workers as they may need to self-isolate.
• Any member of staff displaying any COVID-19 symptoms at work will be sent home immediately to self isolate, request a PCR test and follow NHS advice.
• Stratford Butterfly Farm will report more than 1 positive test of COVID-19 amongst staff to the local health protection team of Public Health England and follow their advice.
• Stratford Butterfly Farm staff all have access to lateral flow testing in the workpalce. Any member of staff testing positive will not be allowed to come to work and must self isolate and book a PCR test. If that result is negative they may return to work.
• Any person displaying COVID-19 symptoms will not be allowed entrance to the Butterfly Farm along with all members of their group.
• All lead teachers and accompanying adults must scan the NHS QR Code on arrival or provide NHS Test and Trace contacts details for the butterfly farm’s test and trace logbook. The logbook will be handed over immediately to the NHS if requested and only used for the purpose of NHS Test and Trace. This information will be stored in line with GDPR and destroyed after 21 days. Staff on duty will also be recorded in the logbook.
• All staff are to increase handwashing, cleaning and disinfecting surfaces and touch points, throughout the gift shop and all areas of the butterfly farm including staff areas and toilets, on a regular and frequent basis.

• School lockers to be disinfected after each use.
• Unless exempt all teachers and accompanying adults must wear face masks on entry to the butterfly farm, including children aged 11 years and over.
• Staff must wear face coverings in any public area and choose to wear one in staff areas.
• Guides must wear a face covering whilst conducting tours and maintain a 2 metre social distance from their group.
• All children must be supervised by a responsible adult at all times in all areas of the butterfly farm, with a teacher student ratio of 1:10
• To confirm a booking a deposit of 25% will be required. This will be non-refundable but may be used to transfer a booking within the school academic year if the school are unable to attend on their chosen day.
• Whilst COVID-19 restrictions are in place school visits will last one hour. Schools must arrive promptly so that their tour can start on time. Allow for toilet time and jumpers to be put into lockers.If your school is late we cannot guarantee an hour for your visit.
• Butterfly Farm staff must observe social distancing in all areas of the farm including off show and staff areas.
• Schools must wait outside the gift shop entrance at the podium so that the Q Marshal can checkin teachers and accompanying adults.
• All visiting schools must sanitise their hands using Safe4 hand sanitiser on entry to the butterfly farm. Data sheet available on request.
• Hand sanitiser stations are provided throughout the farm for both staff and schools to use
• On entry schools must follow the instructions of butterfly farm staff and place their belongings in the allocated lockers only. The cloakroom is currently unavailable
• Posters reminding schools and staff to wash their hands and to keep social distance are displayed in key areas.
• The content of both the ‘Life-cycle of a Butterfly’ tour and ‘Discover the Maya’ tour will remain the same. The only change being is that handling sessions are unavailable with COVID-19 restrictions in place.
• To go round again or use the toilet facilities schools will need to come back into the gift shop to reuse the flight area entrance.
• Whilst COVID-19 restrictions are in place schools may not re-enter the farm once their allocated time of one hour is up.

• Schools will not be allowed to eat snacks or lunches at the Butterfly Farm. We recommend that all children bring a water bottle to be kept on their person during their visit.
• With COVID-19 restrictions in place children will be unable to browse or make purchases in the gift shop. Schools may pre-order gift packs to be picked up on departure and paid by invoice.
• Schools must depart promptly and orderly by following the exit path around the outside of the garden.
• Schools are responsible for administering first aid to any member of their school party.